Prom Site Checklist is the proper planning tool that promotes priceless prom pleasures. Planning the prom can be exciting and challenging! From the prom site to creating the prom tickets, from arranging prom seating to choosing the prom DJ, the Prom Site Checklist below will help you make sense of the many deadlines you will face as you approach the planning of your prom. Use it to make sure that no prom related task goes undone. Remember the 6 P’s, Proper Prom Planning Promotes Priceless Prom Pleasures. This checklist can be used to organize, schedule, keep track of tasks, and save time. It would be helpful to delegate certain prom tasks to each prom committee member. This way, they can keep track of their individual prom tasks using their copy of this Prom Site Checklist. It will help you and your prom committee to plan your perfect prom.
6 to 12 months before the prom
Organize prom committee
Use Prom Guide’s online prom site budget calculator
Decide theme of prom
Select and reserve prom site
Select Prom Caterer
Set the prom date
Choose time the prom will begin
Select Prom DJ/Band
Select prom florist
Select prom photographer
Decide the prom color scheme
Start publicizing the prom with announcements, flyers, etc.
3 Months before the prom
Continue publicizing prom
Review your prom site budget
Select and order prom tickets
Begin prom ticket sales
Order prom programs
Finalize prom site arrangements
Confirm time and date with prom florist
Confirm time and date with prom photographer
Confirm time and date with prom DJ/Band
2 Months before the prom
Continue publicizing prom
Review your prom site budget
Distribute prom tickets
1 Month before the prom
Continue publicizing prom
Review your prom budget
Plan prom court (King and Queen) rehearsal
Purchase prom souvenirs
Purchase prom awards, prom gifts, etc.
Obtain prom theme kit, prom decorations, etc.
2 Weeks before the prom
Finalize number of guests with prom site and/or prom cater
Double check professional services (prom florist, prom photographer, Prom DJ/Band, etc)
Plan prom seating arrangements
Confirm prom picture packages with photographer
Make sure all prom programs, prom souvenirs, prom awards and prom gift have arrived
On the day before the prom
Have the prom coordinator arrive early to prom site
Ensure that you have contact information for all professional prom services
Have the prom photographer arrive 1- hours before prom starts
Have the Prom DJ/Band arrive at least 2 hours before the prom starts
Enjoy your prom!
